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The benefits of supplier audit and how to execute it

Views: 210     Author: Wendy     Publish Time: 2023-04-20      Origin: Site Inquire

The benefits of supplier audit and how to execute it

What Are the Benefits of Supplier Audits?

Choosing the right supplier is crucial when businesses expand the length of their supply chain. The reputation and quality of a provider will enable smooth operations and minimize any risks or potential problems. As a result, a supplier audit is crucial to aid in the decision-making process.

Among the advantages of doing a supplier audit are:

1.The Audit Reveals Potential Risks

All production steps, including shipping, manufacturing, and quality control, can be examined during a supplier audit. They may offer insight into gaps and determine whether they will affect the offering to a client in any way. hence possibly reducing production delays or product defects.

2.Improves Customer Satisfaction

An organization depends on its standing with clients. This is accomplished through the quality of the goods offered to them. Customer satisfaction may be maintained by putting strict criteria in place and ensuring that a provider complies with them. A supplier audit can help a supplier's quality control procedures to potentially reduce any concerns with product quality or safety. Additionally, it allows an organization to gauge the performance of the provider.

3.Helps Build Communication With Suppliers

A supplier audit can also help you establish and keep up effective contact with a supplier. It can help with improvements and the business relationship to have clear visibility into and knowledge of suppliers' actions. Regular audits guarantee that goals are reached and allow for continuous development in response to the demands of the organization.

How Do You Execute a Supplier Audit?

A supplier audit often includes investigating the supplier's business procedures, financial background, and product quality. But it is always customized to the demands of the consumers. It can thus vary across supplier checks.

But generally, a set of criteria is followed. An example supplier audit check list is shown below:

1.Pre Audit Questionnaire and Pre-inspection Meeting

Pre-audit questionnaires that gather details about the supplier and its processes are usually the first step. Pre-inspection meetings enable for the creation of a clear purpose and set of goals prior to the auditing process by allowing both parties to discuss the audit process and agree on any adjustments that need to be made.

2.Team Selection

From here, a team will be formed to best match the audit type. These staff members are chosen based on their expertise and knowledge of the type of supplier audit.

3.Notification of Audit to Supplier

A notification is given to the supplier in writing (with several months’ notice) to allow them to prepare. Written notifications also contain:

The purpose of the audit

The schedule of the inspection

Names and details of the auditors

4.Pre-inspection Meeting

This involves a brief introduction to the auditors and finalizing any changes to the inspection schedule.

5.Execution of Supplier Audit

After the meeting has ended, the inspection will start. Using a supplier auditing checklist based on the initial aims and objectives, the auditors will examine each element of the brief. An observation sheet (OS) that documents the inspector's findings serves as the checklist.

6.Reporting on Findings and Closure of Audit

Once the audit is completed, the auditors will compare and discuss the findings. After which, they’ll create a report based on the inspection. This report includes an assessment of whether the supplier conforms to specific requirements and feedback for improvements.