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Buyer's knowledge of pre-shipment inspection of food products

Views: 201     Author: Wendy     Publish Time: 2023-05-24      Origin: Site Inquire

Buyer's knowledge of pre-shipment inspection of food products

Imagine that a supplier has just sent you a sizable cargo of food supplies. As you begin to examine the products, you discover that some of them are harmed, incorrectly labeled, and fall short of the required criteria for quality. It's a nightmare for any owner of a food business, and a pre-shipment check may have avoided it.

Procedures for ensuring food quality, such as food pre-shipment inspections, are crucial for confirming standards compliance. The main areas of attention during a PSI inspection of food products are highlighted in this guide.

Importance of Pre Shipment Inspection for Food Products

There are several key reasons why pre shipment inspection is important for food products:

Compliance with regulations: The PSI inspections for food can help you verify that your supplier meet requirements for food safety, labeling, packaging, and hygiene.

Quality assurance: Verify that the inspected food products meet specifications and conform to international quality standards. Subsequently, ensuring the products are of high quality and free from defects, such as contamination, improper labeling, or packaging issues.

Dispute resolution: Pre shipment inspections provide a clear and objective assessment of the quality and safety of the food products. A part from this, these services are often performed by impartial third party inspections agencies.

What Is the Process of Food Pre Shipment Inspection?

Let's examine the essential procedures for performing a food product pre-shipment inspection:

Quantity Checking

One of the most important steps in the pre-shipment inspection procedure is to confirm the quantity of food products. To ensure correct amount verification, the inspector will check the order quantity with the buyer's purchase order, which may require counting units or boxes or weighing the products with calibrated scales or equipment.

Overall Appearance

The inspector will evaluate the overall appearance of the food products, including their color, condition, size, and shape. Special attention will be on visually inspecting the vegetables, fruits, rice – or whatever product is inspection – to verify that they’re free from visible damages or abnormalities.

Dimensions and Weight

The inspector will use measuring tools to assess the length, width, and height of the food products or weigh them. These measurements will then be compared against the specified size requirements as per the purchase agreement or contract.

Shipping Marks and Packaging

The inspector will examine the food product’s packaging  to ensure that it’s in good condition and suitable for the type of food being shipped. During this process, the inspector checks for markings such as product name, quantity, and country of origin, while also evaluating compliance with applicable regulations and standards.

This thorough assessment helps to ensure that the packaging meets all requirements and safeguards the quality and safety of the food products during transportation.

Storage Condition

The inspector will check if the food products have been stored properly in line with industry standards, including temperature and cleanliness. This may also involve reviewing record-keeping practices to ensure that proper documentation, such as temperature logs, product rotation records, and other records, is maintained.

Note that specific inspection criteria may vary depending on buyer requirements, destination market, and the type of food products being inspected.

Choosing the Right Inspection Company

Selecting the right inspection company is crucial to ensure the effectiveness of pre shipment inspections. Here are some criteria to consider when choosing an inspection company for food products:

Accreditation and expertise: Look for inspection companies that are accredited by reputable organisations and have expertise in food product inspection.

Inspection scope and capabilities: Consider the scope and capabilities of the inspection company. An ideal inspection company should have the capability to conduct inspections at different stages of the supply chain, ranging from production to packaging and loading/unloading.

Reporting and communication: They quality control company should provide detailed and timely inspection reports, and be able to accommodate your inspection requirements and schedule.


In summary, pre-shipment inspections provide a cost-effective solution for mitigating risks associated with sourcing food and agricultural products from suppliers. Guangzhou Jingcheng Inspection Service Company (JCI) is a quality control company based in China. We are an independent third party quality control agency (QC services) and we only focus on quality control solutions (inspection, audit and quality assurance).

 JCI core services are quality control inspection (soft goods, hard goods and E&E equipment) and factory audit. We offer many different kind of quality control services in china : container inspection, pre-shipment inspection, supplier verification, production monitoring, simple/extensive factory audit and many other. Thanks to our extensive coverage area, we can inspect any order and audit any factory in China allowing you to save time and money.

We are currently serving clients from various industries and from more than 20 countries.

Our expertise covers indeed a wide range of consumer products.

Our clients are importers but also trading companies, agents and manufacturers who faced issues and problems of quality for their products in China.

You can also contact us at for any question.